How to give written notice to your employer and change positions while maintaining your professional reputation. Demonstrate class and dignity when you give written notice to your employer. You will need pen and paper for preparations to leave in cooperation. Step 1: Draft a resignation letter. When you're ready to leave, make sure the tone is either congenial or neutral, but not negative. Have a friend read the letter objectively and suggest any changes. Step 2: Calculate the final check to be paid, including accurate accounting of sick and personal days owed. Include your final calculation in the letter if you don't want further conversation once you've given written notice. Management will almost always act surprised that you're leaving, even when they're pleased or saw it coming. Step 3: Add proud moments at work in the letter and offer to complete assignments still in process or provide detailed reports on where everything stands. Show cooperation. Remember, the world is smaller than you think, and word about your attitude gets around. Step 4: Make it a short and professional note, sticking to the facts without explaining the details of why you're leaving. Conform to the company policy on notification periods and choosing your last day. Step 5: Deliver the letter personally. Suggest replacements for your position if your management is receptive. Then, get on with your new life. Did you know that the former CEO of Hewlett-Packard, Mark Hurd, was sued in September 2010 for taking another job with a competitor, Oracle? HP insisted he couldn't fulfill his job duties without disclosing trade secrets from HP.
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